Hall Rental

Thank you for considering the Duanesburg Ambulance Community Room to host your upcoming event. It is our goal and commitment to accommodate you and your guests and make your visit enjoyable. Scheduling is on a first come, first serve basis and you must be sponsored by a Duanesburg Ambulance member in good standing. Please contact us early to reserve your date.


  • Hardwood flooring
  • Hall size is approximately 1410 sq. ft.
  • Maximum seating capacity is 99
  • 3 rectangle tables
  • 12 round tables, up to 7 chairs per round table
  • 112 Chairs
  • Kitchen (commercial) – 10 burner gas stove and side by side gas ovens, sink, dishwasher, stainless steel preparation table, refrigerator, freezer, coffee makers

Rental Fee:

Rental fee of the Community Room is one hundred dollars ($100.00) per day.

Full use of the kitchen, including ovens/stove, requires an additional one hundred dollars ($100.00) per day fee.

A fifty dollar ($50.00) per day refundable Reservation/Cleaning/Damage Deposit will be taken upon reservation of the Community Room.

The Cleaning/Damage Deposit will be returned upon request only after the Community Room is swept, mopped, refrigerator and freezer emptied of all rental client food, sinks and dishes washed/dried/put away, rental key fob left in the kitchen on top of the microwave and all trash removed to the dumpster.

Download a Community Room Rental Agreement Form (pdf) and contact DVAC at treasurer@duanesburgambulance to leave a message with the following information:

  • Name of Rental Client
  • Preferred Rental Date and Times
  • Type of Event (birthday party, anniversary celebration, wedding reception, etc.)
  • Rental Client Contact Information (preferred email address, preferred phone number)

How to Rent the Community Room:

Before Renting ~ View hall photos or arrange a walk-through before you rent in order to see what the hall looks like inside. A list of equipment in the hall may help your planning.

Schedule the Community Room by emailing Duanesburg Ambulance at:

treasurer@duanesburgambulance to reserve your event. Your name will appear on the calendar, with “Reserved, Payment Pending”, until the Corps receives the rental fee at least one month prior to your booking to guarantee your event date.

Print the Community Room Rental Agreement form (pdf), with current fees and information. Send the completed form with checks and paperwork required. Make checks payable to Duanesburg Ambulance, and mail to PO Box 130, Delanson, NY 12053, Attn: Hall Rental.

Cancellations Notice of cancellation must be given no less than three (3) weeks prior to the event’s scheduled date in order to receive a full refund of the Reservation and Cleaning/Damage Deposit.

Cancellations submitted less than three (3) weeks prior to the events scheduled date may be assessed a fifty dollar ($50.00) late cancellation fee and will be subtracted from the Reservation and Cleaning/Damage Deposit prior to refund at the discretion of Duanesburg Ambulance.

Day Before and Day of Rental

Pick up the key fob the night before or early the day of your event from the Office Manager. We recommend coordinating an appointment with the Office Manager one to two days before the event to obtain the key fob, answer any final questions, review and answer any policy questions and inspect the Community Room, kitchen and bathrooms.

Adjust the climate control, if needed, approximately 30-45 minutes before the start of the event. The thermostat is to the far left of the kitchen door and its use will be reviewed when the rental client retrieves the key from the Office Manager.


Follow the checklist for hall cleanup to put things back in place in the hall.

Leave the key fob on the coffee maker in the kitchen. Be sure to take away garbage to the dumpster outside the kitchen and remove all of your belongings when you leave.

If requested, your deposit check will be returned to you after a visual inspection of the hall.

Forms and Lists

Community Room Rental Agreement Form

The hall photos page can give you an idea of your rental space, but you may schedule a walk-through preview any time. Contact the Duanesburg Ambulance Office Manager at treasurer@duanesburgambulance.org to schedule an appointment.